Chapter 4: Organization – How We Govern Ourselves
At the local level
Most decisions about who and how to divide tasks at the local level, are up to the local club. Some opt to use only a few officers whose portfolios are fairly extensive. Some choose to use several whose portfolios are more limited. Some choose to make most decisions as a group, while others elect representatives to speak for them. That decision is yours, and its not the Board’s place to get involved most of the time. The only exception to this is that you need to have a few positions, in order to facilitate your local club interacting fairly with the rest of the club. Those positions are:
You must have one person whose job is to vote on the Administrative council of Pantheon. How the votes are decided and how this person is chosen is up to you, but once chosen they’re recognized as the sole representative by Pantheon with a voice on the Administrative council. They may have (in fact, usually do have) other duties, but that’s up to you and your club not mandated by Pantheon.
Every game needs a Storyteller. Additionally, these Storytellers have the option of joining in the larger chronicles of Pantheon. Doing so requires the approval of the Chronicle Director, and only one Storyteller per club can join a given Chronicle. However, a single Storyteller can join more than one Chronicle if they wish, and if they gain the approval to do so. Once they do so, Storytellers are entitled to vote on the Storyteller Council for that chronicle. Additionally, they can obtain special approval items and traits from that Chronicle Director, which are reserved solely for the use of that Chronicle. What items these are, are laid out in the appropriate Games addenda to this document.
Beyond the Local Level
Beyond the local level, Pantheon is mostly run as a series of councils which make collective decisions. There is one council to decide all non-game related affairs, and a series of councils which speak for all game-related affairs. Each council has an elected Chairperson, and some have additional non-voting officers (such as Secretary, Technology Admin, Ombudsman, etc).
Administrative Board and Officers
The administrative board, composed of all of the Administrators in Pantheon and a few other people, makes all non-game-related decisions about policy and procedures for Pantheon. Each Administrator is entitled to single vote, and the Chairperson is further entitled to break any ties that may happen. The Board is empowered to decide on accepting new clubs into Pantheon, and may at any time suspend or remove clubs from Pantheon. A suspension of not more than 6 months requires a simple majority vote, while a longer suspension or expulsion requires a 2/3 supermajority in a simple election. The policies of those clubs are, however, not within their power to review. All issues where there are more than two options are decided using Range voting. All ties and all elections where are is only one option, are decided with a simple election. There are a few additional officers in the Administrative board, with powers as follows:
- Chairperson of the Board: Is the point of contact for all new clubs seeking to join Pantheon, and is thus empowered to decide when a club’s application is ready for a vote of the whole Board. Any decisions made solely by the Chairperson may be appealed to the whole Board and, if a majority is obtained in a simple election, the decision is overriden. A chairperson may also allocate temporary expenditures for the needs of Pantheon, so long as those expenditures do not amount to more than 5% of the current value of Pantheon’s current monetary assets, and last no longer than 3 months, though those spending decisions may also be appealed to the whole Board. All other, larger, or more sustained expenditures must be approved by the Board. A Chairperson is elected from amongst the Board’s current members for a term of 1 year, and must remain eligible to sit on the Board in order to remain as Chairperson. A chairperson may be removed prior to he end of their term by a Vote of No Confidence, which is a simple election in which a 2/3 supermajority is required for passage.
- Secretary: Is the archivist for Pantheon, and as such is entitled to join any Facebook group, mailing list or forum, or any other equivalent entity, that is designed for communication or interaction amongst members of two or more clubs within Pantheon. They are expected to join all Storytelling councils and the Administrative council for this purpose. All communications that they are privy to in this capacity should be archived to the best of their capacity to do so, for at least 2 years. They are also responsible for leading and maintaining a record of all votes and elections on the Administrative council, and for assuring that the council discusses and disposes of issues in an efficient, orderly fashion. A Secretary is elected from amongst the Administrative Board’s members for a term of 1 year, and must remain eligible to sit on the Board in order to remain as Secretary. A secretary may be removed prior to the end of their term by a Vote of No Confidence, which is a simple election in which a 2/3 supermajority is required for passage.
- Creating new offices: A new office can be created within the board, the name, parameters and responsibilities of which are decided prior to voting on its creation. If this position is meant to exist for no more than 2 years, a simple majority or range of 3+ is required. If the position is meant to last longer than that or to be perpetual, then a 2/3 supermajority or range of 4+ is required.
Storytelling Councils and Officers
A Storytelling Council exists for the purpose of telling a story which extends beyond the borders of one club and affects the shared setting and plot of all those games that join it. Any games that join the same council must have the same mechanics and settings, so that they can interact without conversion or caveat. All Storytellers who join a Council are entitled to a single vote on that council, and may only join one Storytelling Council. Only one Storyteller from a given club can join a given Storytelling Council.
Normally, only one Storytelling Council exists for each game being played in Pantheon. For instance, there might be one Vampire: the Masquerade Storytelling Council, one Mage: the Awakening Storytelling Council, one Dungeons & Dragons Storytelling Council, and so on. The creation of a new Council for a game which already has one Council requires a vote of the Administrative Board. Rules and settings decisions of the Council are binding on all Storytellers who have joined that Council. Any characters resident in games that have joined a given Council can join any game that is part of that Council without further approval, and may join no games besides that. Characters resident in games that have joined no Council may not play in any games that have joined a Council, unless they obtain the approval of the appropriate Chronicle Director.
- Chronicle Director: The Director of a chronicle is the Storyteller in the chronicle who sets the vision and direction of the Chronicle as a whole, and shepherds the Storytellers and their players through the story. Before being elected they must present the plot they will be running and settings they will be implementing, along with any special restrictions on items or character traits and the time that it will take to implement those elements. Any restrictions, rules decisions or plot elements that are included within that presentation are accepted by the Council when and if they are elected, and their tenure in the position is as they presented it within their application, to a maximum of two years. They are elected through a Range vote if there are three or more candidates, and a Simple election if there are not. If they require more time than that specified in their application, then they may appeal to the council for an extension of up to three months. This extension is granted if it gains a majority in a simple vote. A Director may be removed prior to the end of their term by a Vote of No Confidence, which is a simple election in which a 2/3 supermajority is required for passage. Any proposals or restrictions not mentioned in their initial plot and settings presentation may be implemented with a simple majority vote of the Council, and any decisions that the director makes can also be overriden by the same means. The Director is entitled to break all ties that may arise in votes of the council.